bdpl-regulations

BARKING AND DISTRICT POOL LEAGUE

Official Regulations 2026

Document Version: 1.0
Effective Date: February 2026
Issued By: BDPL Committee

DEFINITIONS

Registered Player: A player who has completed registration, paid all fees, been added to their team’s official roster, and has not been suspended or removed.

Committee: The elected body of 3-7 members responsible for administering the League, including a Chair and Vice Chair.

Match Night: The scheduled evening on which a league fixture or competition match takes place.

Official Channels: Divisional WhatsApp groups, League website, and any other communication platforms designated by the Committee.

Spirit of the Game: The principle that all participants will act honestly, fairly, and in accordance with both the letter and intent of these regulations.

PART 1 — GOVERNANCE & AUTHORITY

1.1 League Identity

The League shall be known as the Barking and District Pool League (BDPL).

1.2 Committee Composition & Role

Composition

The Committee shall consist of 3-7 elected members, including a Chair and Vice Chair. Committee members serve as stewards of the League and are expected to act impartially and in the best interests of all participants.

Responsibilities

Administering all League matters including fixtures, competitions, disputes, and communications
Enforcing these regulations consistently and fairly
Making determinations in ambiguous situations
Closing loopholes and preventing abuse of regulations
Managing League finances and membership

1.3 Committee Authority

General Authority

The Committee has full and final authority to administer the League and interpret these regulations
The Committee’s decisions on all League matters are final and binding
There is no appeals process
Where these regulations are silent on a matter, the Committee will make a ruling based on precedent, fairness, and the spirit of the game

Regulatory Powers

The Committee may:

Amend Procedural Rules (day-to-day operations) at any time without team approval
Amend Structural Rules (league format, promotion/relegation, fundamental rights) only at AGM or EGM, unless emergency circumstances require immediate action
Close loopholes immediately with new or amended regulations
Apply amended regulations retrospectively to matches where the Committee determines a loophole was exploited knowingly or unfairly
Impose sanctions on teams or individuals who exploited loopholes, even if they technically complied with previous wording

Emergency Powers

In exceptional circumstances (public health emergencies, multiple venue closures, serious threats to League integrity), the Committee may:

Suspend or modify any regulation temporarily, including Structural Rules
Take immediate action with or without prior consultation
Emergency measures will be reviewed at the next general meeting

Communication & Notice

All Committee decisions, rule changes, and official notices communicated via official channels
Communication via official channels constitutes formal notice to all teams
Teams and players are responsible for monitoring official channels
Cannot claim ignorance of communicated decisions
Changes take effect from time of communication unless Committee specifies otherwise

1.4 Meetings

Annual General Meeting (AGM)

When: 2nd Tuesday of December each year

Who Attends: All registered players may attend and speak; teams must send at least one representative

Penalty: £10 fine per team for non-attendance without prior notice to Committee

Business Includes:

Review of season
Approval of proposed Structural Rule changes
Setting fees for following season

Extraordinary General Meetings (EGM)

Called By: Committee with one month’s notice, or upon written request by at least 25% of registered teams

Notice: One month required unless emergency circumstances apply

Attendance: Teams must send at least one representative; £10 fine for non-attendance

Decisions: Made by simple majority vote

Voting Procedures

Each registered team has one vote at general meetings
Simple majority required for decisions
Chair has casting vote in event of a tie
Committee members may vote if they are also registered players

PART 2 — LEAGUE STRUCTURE

2.1 Season

The League season runs from February to November each year.

2.2 Divisions

Structure

Divisions consist of 6-16 teams
Committee determines division composition before each season begins
New teams may be seeded into any division to maintain competitive balance

Promotion & Relegation

Standard Format: 2 teams promoted, 2 teams relegated

Variations: Committee may vary this (e.g., 1 up/down, 3 up/down) based on division sizes and team numbers

Notice: Any variation from standard 2 up/2 down announced before season starts

Finality: Committee’s decision on promotion and relegation is final

2.3 Match Points & League Standings

Points Allocation

Walkovers, No-Shows & Cancellations

When a team fails to fulfill a fixture (fewer than 5 players by 21:00, team cancels match, or team withdraws):

For the Non-Attending/Cancelling Team:

Result recorded as 0-10 loss
-10 frame difference applied
£10 fine issued
0 points awarded

For the Attending Team:

Result recorded as 10-0 win
2 points awarded
Frame difference adjustment: Only +6 added to frame difference (not +10)
Must submit completed match card as per normal procedures

Match Card Submission (Walkovers/Cancellations):

The attending team’s captain must complete and submit a match card
Card must list all players who were present and ready to play (or would have been available if notified of cancellation in advance)
Players should be allocated to frame positions (S1-S8, P1-P2) as if match had been played
Deadline: 15:00 next day (same as regular matches)
Standard fines apply for late submission (£5 after 15:00, £10 after 20:00 Friday)

Player of the Year Points (Walkovers/Cancellations):

Players from the attending team listed on the submitted card will receive:
- 1 attendance point (for being present and ready, or available)
- 2 win points (standard win points for first frame listed)
- Total: 3 points per player listed on card
Players should be listed in first frame position (S1-S4) to receive win points
If no card is submitted: No players receive any Player of the Year points
Committee will NOT remind captains to submit walkover cards
It is the captain’s sole responsibility to ensure card submission

Rationale for Frame Difference Adjustment:

Prevents excessive frame difference advantage from opponent no-shows/cancellations
Maintains competitive balance in league standings
Equivalent to winning 8-2 (8 frames won, 2 lost = +6 difference)
Non-attending team still receives full -10 penalty

Tiebreakers (Applied in Order)

Frame Difference (frames won minus frames lost)
Playoff Match if still level after frame difference
- Format: Standard league format (4 singles, 2 doubles, 4 singles)
- If playoff also drawn: single sudden-death frame between any two signed-in players
Playoffs must be completed before Finals & Presentation Night
Committee arranges playoff logistics; its decisions on venue and timing are final

2.4 Match Format & Rules

Frame Format

All Matches: 4 singles, 2 doubles, 4 singles (10 frames total)

Playing Order: S1, S2, S3, S4, P1, P2, S5, S6, S7, S8

Game Rules

All frames played under UK Blackball Rules
Official rules: https://eba.leagueapplive.com/pdfs/BB%20Rules.pdf
In event of contradiction between UK Blackball Rules and BDPL Regulations, BDPL Regulations take precedence

PART 3 — MEMBERSHIP & REGISTRATION

3.1 Team Registration

Annual Requirements

Registration Fee: £140 per team (or amount set by Committee at AGM)

Payment: Must be paid in full before first fixture

Player Numbers: Must register 6-12 players before season starts

Information Required:

Team name
Venue details
Primary captain contact
Fixture night preference

Eligibility

Teams must be based in or primarily represent venues in Barking & Dagenham, Redbridge, or Havering
Committee has discretion to accept teams from adjacent areas if it maintains competitive balance

3.2 Player Registration

Initial Registration

Each player must provide:

Full name
Signature
Phone number
Email address

Important Rules:

Players must be present to sign registration forms
Pre-signing is not permitted
Forms submitted by deadline set by Committee (typically 2 weeks before season start)

Player Replacement

Permitted Until: Three-quarters through the season

Fee: Amount set annually by Committee and communicated via official channels, currently £2.50 per player. Each team is entitled to register up to 12 players at no additional cost beyond the annual team fee. This is based on the total number of players registered to the team throughout the season, not the current active roster size. Once a team has registered 12 players in total (regardless of any removals), any subsequent registrations will be subject to the £2.50 charge per player.

Example: A team starts with 8 players, registers player 9, removes one player (leaving 8 active), then registers player 10. They have now used 10 of their 12 free registrations, leaving 2 free registrations remaining.

Process:

Replacement players complete full registration process
Become immediately eligible once registration processed and confirmed by Committee

Registration Status

A player remains registered unless:

Removed by their captain with Committee approval
They transfer to another team (not permitted mid-season)
They are suspended or expelled by Committee
They accumulate unpaid fines exceeding limits (see Section 3.5)
The season ends

3.3 Player Eligibility Rules

Single Team Rule

Players may only be registered with ONE team per season
Playing for second team while registered elsewhere:
- Automatic suspension
- £50 fine
- Frames played count as losses for ineligible team
- Previous rule breaches result in escalating sanctions including potential expulsion

Match Eligibility

Players must meet ALL of these criteria: ✓ Registered to their team before being named on match sheet
✓ Not under suspension
✓ No unpaid fines exceeding £30 or outstanding for more than 14 days

Penalties for Ineligible Players

Violation	Fine	Additional Sanction
Playing unregistered player	£10 per player	All frames involving that player awarded to opponents
Playing suspended player	£50	All frames involving player awarded to opponents; potential further sanctions

Committee Authority: May void entire match results in serious cases

3.4 Team Withdrawals & Disbanding

Mid-Season Withdrawal

Notification: Teams must notify Committee immediately in writing

Results Handling:

Timing of Withdrawal	Result Treatment
Before 25% of season	All results voided
Between 25-50%	Results stand for teams already played; remaining fixtures awarded to opponents
After 50%	All results stand; remaining fixtures awarded to opponents

Consequences:

Withdrawing team forfeits all fees
May face sanctions affecting future registration

Closed-Season Disbanding

Team Status Belongs To: The majority of registered players, not the venue

If Players Re-register:

Retain divisional status (subject to Committee approval)
If fewer than 50% of players return: considered new team, may be seeded at Committee discretion

3.5 Fines & Financial Obligations

Payment Requirements

Maximum Unpaid Fines: £30 at any time

Payment Deadline: 14 days from issue

Non-Payment Results In:

Suspension of all players registered to that team
Forfeiture of subsequent fixtures until payment made
Potential expulsion from League

Additional Restrictions:

Teams cannot participate in any competition while fines remain outstanding

Payment Methods

Methods communicated by Committee
Receipt of payment must be confirmed by Committee before suspension lifted

PART 4 — MATCH REGULATIONS

4.1 Team Composition & Line-ups

Minimum Players

Minimum: 5 registered players present and signed in to fulfill fixture
Maximum: 12 players may be named on match sheet

Captain’s Team Selection

The team captain has sole discretion over which players participate in any match.

Captains may select any combination of registered players who are present and eligible
There is no requirement to play all players who are in attendance
Players who attend but are not selected do not need to be named on the match sheet
Players who attend but are not named on the match sheet do not receive Player of the Year attendance points
Only players who are signed in on the match sheet receive attendance points
Captains’ selection decisions are final and not subject to challenge or grievance providing they are within the regulations
Players must respect the captain’s selection decisions

Selection Flexibility Examples:

8 players attend, captain may select any 6-8 to play
12 players attend, captain may select any 6-12 to play
Captain may rest players, rotate squad, or make tactical selections as they see fit

Player Frame Limits

Each player may play maximum TWO frames in total:

Two singles, OR
One single + one doubles

Players cannot play two doubles frames

Standard Format (6+ Players)

Key Rules:

Maximum 2 players per team may play two singles frames in any match
Any player playing two singles must play once in S1-S4 and once in S7-S8 ONLY
Players playing two singles CANNOT play in S5 or S6
Players who play two singles CANNOT also play doubles
Each doubles pair must consist of players playing only one singles frame

Invalid Frame Combinations for Two-Singles Players: The following are NOT permitted for players playing two singles:

S1-S4 + S5 ❌
S1-S4 + S6 ❌
Any combination not including one frame from S1-S4 AND one frame from S7-S8 ❌

Valid Frame Combinations for Two-Singles Players:

S1 + S7 ✓
S1 + S8 ✓
S2 + S7 ✓
S2 + S8 ✓
S3 + S7 ✓
S3 + S8 ✓
S4 + S7 ✓
S4 + S8 ✓

Five Players Only (Exception)

When team has only 5 players:

Forfeits: P2 (second doubles) and S6 (sixth singles) before match begins

Score: Match starts 2-0 down (but can still win 8-2!)

Requirements:

Exactly 2 players must play two singles each
These players play once in S1-S4 and once in S7-S8 ONLY
These two players cannot participate in P1 (first doubles)
Remaining three players: each plays one singles + form doubles pair plus one reserve

Fewer Than Five Players

If a team cannot field 5 registered players by 21:00:

Match awarded to opponents as a walkover
Result recorded as 10-0 to attending team
Non-attending team: 0 points, -10 frame difference, £10 fine
Attending team: 2 points, +6 frame difference (see Section 2.3 for walkover rules)
Attending team captain must submit match card for Player of the Year points

4.2 Signing In & Team Sheet Deadlines

Critical Timings ⏰

Time	Requirement	Penalty if Missed
20:15	Both teams: minimum 5 players physically present at venue	£10 + frame forfeit
20:20	HOME captain: minimum 5 signed in; S1-S4 populated; one doubles slot filled	£10 + frame forfeit
20:25	AWAY captain: same requirements as home team	£10 + frame forfeit
20:30	Match must start	-
20:45	Last chance or forfeit 2 frames	£10 + S1 & S2 forfeited
21:00	Last chance or forfeit match	£10 + match awarded 10-0

Pre-Match Requirements (Strict Enforcement)

By 20:20 (Home) / 20:25 (Away): ✓ Minimum 5 players signed in on match sheet
✓ All signed players physically present
✓ S1-S4 fully populated with player names
✓ At least one doubles slot (P1 or P2) filled to show intention
✓ Pre-signing absent players strictly prohibited

Doubles Declaration

Before First Doubles Frame:

Both doubles pairs (P1 and P2, if applicable) must be declared in full
Once declared, pairings cannot be changed

Exception: If player suffers injury or illness immediately before their doubles frame:

If captains agree the injured or ill player can be substituted, but will not be eligible for any other frames that evening
If an agreement can’t be reached, the frame will be forfeited
Counts as a played frame for all involved

Penalties for Breaches

All timing or signing-in rule breaches result in:

Affected frame(s) awarded to opponents
£10 fine to offending team
Forfeited frames count as played frames for player eligibility purposes

4.3 Match Start

Lag

All frames: Begin with lag to determine break

Ready to Play

Both players must be present and ready when their frame is called
Delays caused by player absence may result in frame forfeiture at referee’s discretion
Maximum grace period: 5 minutes

4.4 Result Sheets & Match Recording

Official BDPL Scorecards

All teams must use official BDPL scorecards for recording match results.

Home Team Responsibility:

It is the home team’s responsibility to provide an official BDPL scorecard for every match
Home teams should maintain an adequate supply of official scorecards
Teams will be issued with official scorecards at the start of each season
If running low on scorecards, teams must request more from the Committee before their next home match

If Home Team Cannot Provide Official Scorecard:

The result may be submitted on paper as a temporary measure
The home team will receive a £10 fine for each occurrence
This penalty applies regardless of match result (win, draw, or loss)
The fine is applied immediately upon confirmation of the violation

Away Team Using Unofficial Scorecards:

Away teams are not expected to bring scorecards
However, if an away team voluntarily uses unofficial scorecards or paper when an official scorecard was available, the standard penalties apply:
- First offence: Warning and requirement to resubmit on official scorecard within 24 hours
- Repeat offence: £10 fine and requirement to resubmit on official scorecard
- Persistent offence: Result may be voided at Committee discretion, plus escalating fines

Emergency Situations:

In genuine emergency situations where no official scorecard is available and the issue could not have been foreseen (e.g., scorecards lost or damaged immediately before match), teams must contact the Committee immediately
Committee may waive the £10 fine at its discretion if satisfied the situation was unavoidable

Completion Requirements

Official result sheets must include: ✓ All player names
✓ Frame results
✓ Final score
✓ Both captain signatures
✓ Date

Player Name Format:

Player names must be written as “Initial. Surname” (e.g., D. Potalot for Dave Potalot)
If two players with the same surname are on the same team, the first name must be fully provided for both (e.g., Dave Potalot and Steve Potalot)
This ensures clarity and avoids confusion when recording results and statistics

Both captains must sign even if disputing result (see Part 6 - Grievances)

Incorrectly Filled Scorecards

Scorecard Errors - Player Frame Positions

If a scorecard is submitted with players playing in incorrect frame positions (violating the two-singles rule):

Detection:

Errors may be identified when results are processed by the Committee
Errors may be reported by the opposing team via the grievance procedure
Teams have until midnight the day following the match to report scorecard errors via the grievance process

Penalties for Incorrect Frame Positions:

If player played two singles but NOT in S1-S4 + S7-S8 combination:

Both frames played by that player are awarded to the opponents
£10 fine to the offending team
Team captain responsible for ensuring correct completion

If more than 2 players played two singles frames:

All additional players’ frames are awarded to the opponents
£10 fine to the offending team

Example Violations:

Player plays S2 and S5 (instead of S7 or S8) = both frames awarded to opponents + £10 fine
Player plays S3 and S6 (instead of S7 or S8) = both frames awarded to opponents + £10 fine
Three players play two singles each (instead of maximum 2) = third player’s frames awarded to opponents + £10 fine

Scorecard Errors - Other Issues

Error Type	Penalty	Resolution
Minor errors (misspelled name, wrong date)	None	Accepted as submitted
Missing signatures	Warning first time; £5 fine repeat	Must be resubmitted with signatures
Missing frame results	£5 fine	Must be resubmitted with complete results
Incorrect total score	None if frame results clear	Committee will correct based on frame results
Player names don’t match registration	Committee review	May be treated as unregistered player (£10 + frames awarded)
Completely illegible	£5 fine	Must resubmit legible version

Captain Responsibility:

Both captains are responsible for ensuring the scorecard is filled in correctly before signing
Signing an incorrectly completed scorecard does not waive the opposing team’s right to report the error
Captains should verify player frame positions comply with the two-singles rule before signing

Committee Review:

The Committee will review all reported scorecard errors
Evidence should be provided (photo of scorecard)
Committee decision on penalties is final

Submission Requirements

Who Submits:

WINNING team submits (including walkovers)
For drawn matches: HOME team submits

How: Clear, legible photo of completed result sheet to Divisional WhatsApp group

Deadline: 15:00 (3pm) the day following the match

Walkover Submissions:

Attending team must complete and submit card even though match not played or was cancelled
List all players who were present and ready to play (or available if cancellation notified in advance)
Allocate players to frame positions as if match had been played
Players listed in first frame positions (S1-S4) receive both attendance and win points for Player of the Year
Committee will not remind captains - this is captain’s responsibility
No card submitted = no Player of the Year points for any attending players

Penalties for Late Submission

Timing	Fine	Additional Action
Not by 15:00 next day	£5	-
Not by 20:00 Friday	£10	Committee may void result or award match
Still not received by 20:00 Friday	Committee discretion	Match may be voided/awarded + fines above

Record Keeping

Each team must maintain own records of results
Records must be produced for verification if requested by Committee
Discrepancies: Committee determines official result

4.5 Referees

Provision of Referees

Both teams responsible for providing referees
Teams alternate throughout match
Home team referees S1 (first frame)
Then alternate: away S2, home S3, away S4, etc.

Referee Qualifications

✓ Must be registered players from either team
✓ Fully conversant with UK Blackball Rules and BDPL Regulations
✓ Players actively involved in a frame cannot referee that frame

Referee Conduct

✓ Must give full attention to the frame
✓ Mobile phone use prohibited (see Section 4.10)
✓ Must enforce rules fairly and consistently
✓ Referee’s decision is final on the night, subject to grievance process

Penalties

Violation	Fine	Additional Sanction
Failure to provide referee	£10	Frame awarded to opponents
Referee using phone	£10	Frame awarded to opponents
Referee not paying attention	£10	Frame awarded to opponents
Both teams refuse referees	£20 each	Match voided

4.6 Fixture Rescheduling

General Policy

Each team is entitled to ONE rescheduled fixture per season.

Requirements:

Must notify both the Committee AND the opposing team at least 24 hours before the originally scheduled match start time
Rescheduled fixture must be played before the deadline specified in the Season Schedule document
Notification should be made via the Divisional WhatsApp group

Important Notes:

Teams are expected to fulfill fixtures as scheduled wherever possible
A fixture can be played with a minimum of 5 players - rescheduling should not be used to gain a competitive advantage
The one reschedule allowance is to accommodate genuine unforeseen circumstances
Once a team has used their one reschedule, no further requests will be granted for any reason

If Team Requests a Second Reschedule:

Request will be automatically denied
Team must fulfill the fixture as scheduled or forfeit the match (10-0, -10 frame difference, £10 fine)

Failure to Provide 24 Hours Notice:

If a team attempts to reschedule with less than 24 hours notice, the request will be denied
Team must fulfill the fixture as scheduled or forfeit the match

Arranging the Rescheduled Fixture:

Both teams should agree on a new date before the Season Schedule deadline
If teams cannot agree, the Committee will set the date
The rescheduled fixture takes priority and must be completed before the deadline
Failure to complete the rescheduled fixture by the deadline will result in the match being voided or awarded at Committee discretion

Rationale:

One reschedule per season provides flexibility for genuine circumstances
Maintains fixture completion and prevents backlog of fixtures
Prevents teams from gaining unfair advantages through selective rescheduling
Ensures competitive fairness for all teams

4.7 Venues & Equipment Standards

Minimum Equipment Requirements

All venues must provide: ✓ At least ONE usable cue rest (minimum)
✓ Complete set of balls meeting UK Blackball specifications
✓ Suitable cues and chalk available
✓ Adequate lighting over match table
✓ Match table free from defects

Cue Rest Requirement

Penalty: £10 fine per occurrence if rest not provided
“Usable” means: structurally sound, appropriate length, clean
Away teams report violations to Committee within 48 hours

Table Standards

The match table must have: ✓ Reasonably clean cloth free from tears or substantial wear
✓ Cushions providing consistent rebound
✓ Correctly sized and positioned pockets
✓ Suitable appearance and presentation

Table Levelness

Test Procedure:

Roll 8-ball dead weight from corner pocket to diagonally opposite corner
Ball should remain in jaws of pocket and be pottable

If Ball Repeatedly Rolls Off:

Home venue must attempt to level table before match starts
If cannot be leveled: away team may claim fixture (awarded 10-0, no fine)

⚠️ CRITICAL: Testing and complaints must be made BEFORE the lag for first frame

Once lag has occurred: NO complaints about table condition or levelness accepted

Table Becomes Unplayable During Match

If table becomes unplayable (structural damage, cloth tears, lighting failure):

Step 1: Both captains decide if issue can be resolved in time for all remaining frames

Step 2:

If YES: Match pauses while repairs attempted (reasonable time limits apply)
If NO: Match declared void and must be replayed at later date as directed by Committee

Step 3: Committee must be informed within 24 hours with explanation and agreed outcome

If Captains Cannot Agree: Committee makes decision based on evidence (photos, statements)

Deliberate Damage: Results in match forfeiture and potential expulsion

Venue Changes

If venue becomes aware of issue preventing future scheduled match:

Notify Committee member IMMEDIATELY
Committee makes alternative arrangements
Failure to provide adequate notice: May result in fines and match forfeiture

4.8 Conduct & Behaviour

Expected Standards

All players, captains, and supporters expected to: ✓ Act in friendly, sporting, and honest manner at all times
✓ Respect opponents, referees, venue staff, and property
✓ Operate on principles of fair play and mutual respect
✓ Respect the captain’s team selection decisions
✓ Accept that the captain has sole discretion over who plays

Prohibited Behaviour ❌

The following will NOT be tolerated:

Intimidation or threatening behaviour (verbal or physical)
Abuse directed at any person
Excessive swearing or offensive language
Deliberate time-wasting or gamesmanship
Damage to venue property or equipment
Cheating or deliberate rule violations
Harassment or discrimination of any kind
Behaviour likely to bring League into disrepute
Challenging or undermining the captain’s selection decisions
Creating disruption or discord over not being selected to play

Sanctions

Committee may impose:

Severity	Potential Sanction
Minor	Verbal or written warnings
Moderate	Fines (£10-£100)
Serious	Suspension (1 match to full season)
Severe	Expulsion from League (permanent)

Serious Incidents

Physical violence or credible threats:

Immediate suspension pending Committee review
Expulsion is likely outcome
Committee may involve venue management or authorities
Evidence (witness statements, video) should be gathered

Match Night Disputes

Recommended Approach:

Captains are expected to resolve minor disputes between themselves on the night
The Committee expects captains to take responsibility for applying rules sensibly with common sense and good faith
Minor issues should be dealt with by captains without requiring Committee intervention
If genuine disagreement exists that cannot be resolved: follow grievance procedure (Part 6)
Disputes should not escalate to arguments or aggressive behaviour
Referee’s decision stands on the night; grievances addressed afterwards

4.9 Spirit of the Game & Committee Interpretation

Fundamental Principle

All participants expected to act in spirit of the game at all times

“Spirit of the game” means:

Honesty
Fairness
Respect for opponents
Adherence to both letter and intent of regulations

Loophole Exploitation

Where team exploits loophole contrary to spirit of game:

Committee reserves right to:

Rule against the team even if technically complied with wording
Apply new or amended regulation retrospectively
Impose sanctions on offending team
Void results if necessary

Situations Not Explicitly Covered

Committee will make ruling based on:

Spirit of the game
Precedent (if any)
Fairness to all parties
What reasonable, sporting participant would expect

Good Faith Expectation

✓ Captains and players expected to apply rules in good faith
✓ Captains should not require Committee intervention for minor issues
✓ Deliberately creating situations for unfair advantage violates spirit of game

Immediate Rulings

Committee may implement new/amended regulations immediately when:

Loophole is being exploited
Ambiguity is causing disputes
Emergency circumstances require it
Spirit of game is being violated

4.10 Mobile Phones

During Frames ❌

Players and referees must NOT use mobile phones during frames in which they are directly involved

“Directly involved” means:

Actively playing
Actively refereeing

Prohibited activities include:

Calls
Texts
Social media
Games
Any other phone use

Referee Attention

Referees must give full attention to frame they are refereeing

Failure results in:

Frame awarded to opponents
£10 fine to team providing that referee

Between Frames ✓

Reasonable phone use permitted between frames

However:

Must not delay the match
Persistent delays may result in frame forfeiture

Penalties

Violation	Sanction
Player uses phone during own frame	Frame forfeited
Referee uses phone during frame	Frame awarded to opponents + £10 fine

4.11 Official Communication Channels

Purpose

Official channels exist for: ✓ Submission of match results
✓ Sharing official League information and announcements
✓ Communicating Committee decisions
✓ Initiating grievance procedures

Prohibited Use ❌

Official channels must NOT be used for:

Personal disputes or arguments
Abusive, offensive, or threatening messages
Persistent complaints or repetitive issues
Discussion of ongoing grievances
Spam or irrelevant content

Grievance Protocol

To raise grievance:

Post ONLY: “I wish to initiate the grievance process”
NO details of grievance in the group
Divisional representative will contact captain directly

Committee Response to Misuse

Sanctions may include:

Warning
Removal from group (information sent directly instead)
Fines against individual or team
Suspension from League in serious cases

Committee may:

Place groups in read-only mode at any time

Temporary Decision Groups

When grievance decision is ready:

Committee creates temporary WhatsApp group
Read-only except for Committee members
Decision issued as PDF document
Group closed 24 hours after decision posted
Main divisional groups may also be read-only during this time

PART 5 — LEAGUE COMPETITIONS

5.1 General Competition Rules

Eligibility To enter any League competition, a player must:

Be a currently registered League player in good standing
Have played in at least FOUR (4) - this is defined by the appearance column on the POY table
Have paid their competition entry fee in full by the deadline set by the Committee
Not be under suspension
Not have unpaid fines exceeding £30

Entry Fees

Entry fees are set annually by the Committee
Must be paid by the published deadline
No refunds for withdrawals or non-participation
Players/teams with unpaid fees are ineligible; their place may be forfeited

General Format

All competitions played under UK Blackball Rules unless otherwise stated
Results must be submitted in the same manner as league fixtures (photo of result sheet to Divisional WhatsApp group by 15:00 next day)
Same penalties apply for late submission
All individual competition finals: Race to 4 (best of 7 frames) unless otherwise stated below
Team competition finals: Standard league format (4 singles, 2 doubles, 4 singles)
The Committee reserves the right to modify competition formats at its discretion based on entries, venue availability, or time constraints

Minimum Entries

Individual competitions (singles, pairs) require a minimum of 8 entries to proceed
Team competitions (Shield) proceed regardless of entry numbers
If minimum not met, entry fees will be refunded

Venue & Timing

If players/teams cannot agree on venue or timing, the Committee will decide
Committee decisions on venues consider: location fairness, table condition, suitability
Finals are played on Finals & Presentation Night at a neutral venue selected by Committee

Match Officials

The Committee will appoint match officials to oversee competition matches
Officials have full authority to enforce rules, issue warnings, remove disruptive individuals
Officials’ decisions are subject to the same grievance process as referee decisions

5.2 Venue Selection for Competitions

Committee Authority

The Committee has final say on all competition venue selections
Decisions based on: location fairness, table suitability, venue conditions, accessibility

New Venue Requests

Venues not normally used for competitions may request consideration
Requests submitted via Divisional WhatsApp group by the venue owner or team captain
Committee will inspect venue if requested
Committee decision is final

5.3 The Darren Henshaw KO Shield (Team Competition)

Eligibility

Open to all registered League teams

Format

Knockout competition
All matches follow standard league format: 4 singles, 2 doubles, 4 singles (10 frames)
Signing-in and team sheet rules identical to league matches (see Section 4.1 and 4.2)

Draw

Conducted by a Committee member, witnessed by at least one other Committee or League member
Published via official channels
First-drawn team plays at home wherever practical

Tie-breaker

If match finishes 5-5, ONE additional frame played
Any signed-in player eligible for this frame, even if they’ve already played two singles frames
Sudden death: winner of this frame wins the match
Committee may amend this format if circumstances require

Finals

Played at neutral venue on Finals & Presentation Night
Both teams must follow all standard match regulations

Trophies

Winners: returnable trophy (retained for 1 year) + individual/team trophy
Runners-up: individual/team trophy

5.4 Alan Pointer Trophy (Player of the Year)

Eligibility

Each team submits ONE eligible player
Normally the highest individual points scorer available at end of season
Must have played in over 40% of league fixtures

Scoring System

1 point for attending a league match (must be signed in on result sheet)
+2 points for winning first frame played that night (S1-S8 only)
Maximum 3 points per match night

Team-Level Tiebreak

If two or more players from same team finish level on points, the team/captain decides who progresses
Methods: agreement, coin toss, 8-ball shootout, or playoff match
Team must notify Committee of decision

Format

Top player from each team qualifies for divisional knockout stage
Knockout rounds & semi-finals: best of 3 frames
Divisional finals: best of 5 frames
Divisional winners progress to overall final stages
Overall final: Race to 4 (best of 7 frames)

Venues

Divisional rounds held at nominated venues
Overall final on Finals Night

Trophies

Winner: returnable trophy (retained for 1 year) + personal trophy
Runner-up: personal trophy

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.5 Jeff Fuller KO Singles

Eligibility

Open to all registered League players meeting general competition eligibility (Section 5.1)

Entry

Entry fee must be paid by published deadline
Individual entries submitted via official channels

Format

Knockout competition
Early rounds & quarter-finals: best of 3 frames
Semi-finals: best of 5 frames
Final: Race to 4 (best of 7 frames)

Finals

Final played on Finals Night

Trophies

Winner: returnable trophy (retained for 1 year) + personal trophy
Runner-up: personal trophy

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.6 Henry Thorpe KO Pairs

Eligibility

Open to all registered League players meeting general competition eligibility
Partners must BOTH be registered to the SAME team

Entry

Entry fee per pair must be paid by published deadline
Pairs submitted via Divisional WhatsApp groups or League website as instructed

Format

Knockout competition
All rounds except final: best of 3 frames
Final: Race to 4 (best of 7 frames)

Finals

Final played on Finals Night

Trophies

Winners: returnable trophy (retained for 1 year) + individual trophies
Runners-up: individual trophies

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.7 Pat Little Delegates Cup

Eligibility

One nominated player per team
Player must EITHER:
- Have acted as team representative in official League business at least FOUR times during the season, OR
- Be serving as a Committee member

Entry

Each team may enter only ONE player
Entries submitted via Divisional WhatsApp groups or League website as instructed

Format

Knockout competition
Early rounds: best of 3 frames
Final: Race to 4 (best of 7 frames)

Restriction

No player may compete in BOTH the Pat Little Delegates Cup AND the Tom McTaggert Memorial Trophy in the same year

Trophies

Winner: returnable Pat Little Delegates Cup (retained for 1 year) + personal trophy
Runner-up: personal trophy

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.8 Tom McTaggert Memorial Trophy

Eligibility

Each team may nominate ONE player

Entry

Entries submitted via Divisional WhatsApp groups or League website as instructed

Recommendation

The League recommends nominating the runner-up from the team’s Player of the Year competition
Final decision rests with the team and captain

Format

Knockout competition
Early rounds: best of 3 frames
Final: Race to 4 (best of 7 frames)
Final played on Finals Night

Restriction

No player may compete in BOTH the Tom McTaggert Memorial Trophy AND the Pat Little Delegates Cup in the same year

Trophies

Winner: returnable Tom McTaggert Trophy (retained for 1 year) + personal trophy
Runner-up: personal trophy

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.9 Seniors KO Cup

Eligibility

Open to all registered League players meeting general competition eligibility
Player’s 50th birthday must fall on or before the date of the competition

Entry

Entries submitted via Divisional WhatsApp groups or League website as instructed
Minimum 8 entries required for competition to proceed

Format

Knockout competition
All rounds except final: best of 3 frames
Final: Race to 4 (best of 7 frames)
Final played on Finals Night

Trophies

Winner and runner-up each receive personal trophies

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.10 Ladies KO Cup

Eligibility

Open to all registered female League players meeting general competition eligibility

Entry

Entries submitted via Divisional WhatsApp groups or League website as instructed
Minimum 8 entries required for competition to proceed

Format

Knockout competition
All rounds except final: best of 3 frames
Final: Race to 4 (best of 7 frames)
Final played on Finals Night

Trophies

Winner and runner-up each receive personal trophies

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.11 Young Player KO Cup

Eligibility

Open to all registered League players meeting general competition eligibility
Player’s 21st birthday must fall on or after the date of the competition

Entry

Entries submitted via Divisional WhatsApp groups or League website as instructed
Minimum 8 entries required for competition to proceed

Format

Knockout competition
All rounds except final: best of 3 frames
Final: Race to 4 (best of 7 frames)
Final played on Finals Night

Trophies

Winner and runner-up each receive personal trophies

Note: Competition format subject to change at Committee discretion based on entries and time constraints.

5.12 Returnable Trophies

Responsibility

Individuals, pairs, and teams receiving returnable perpetual trophies are responsible for their safekeeping
Holders are financially accountable for any damage to or loss of trophies while in their possession

Storage

Trophies may be kept at home or at a venue
If kept at a venue: must have written agreement from the proprietor
Recommended: photograph trophy condition when received and before returning

Return Deadline

All returnable trophies must be returned to the Committee no later than FOUR WEEKS before Finals & Presentation Night
Specific deadline will be communicated by Committee each year

Penalties

Failure to return by deadline: £10 fine
Further £10 fine for every additional week trophy remains outstanding
Damaged trophies: holder liable for repair/replacement costs
Lost trophies: holder liable for full replacement cost

Trophy Log

Committee maintains a log of all returnable trophies and current holders
Log published on League website and updated after each season

PART 6 — GRIEVANCES & DISPUTES

6.1 Who May Raise a Grievance

Team Captains Only

Only team captains may officially raise a grievance on behalf of their team
If a registered player wishes to raise a grievance, they must notify their captain
The captain decides whether to take the matter forward
Individual players cannot submit grievances directly to the Committee

Scope of Grievances Grievances may concern:

Conduct or behaviour issues
Refereeing decisions
Match disputes or result disagreements
Breaches of League rules by opponents
Venue or equipment issues affecting match fairness

Captain Responsibility

The Committee expects captains to take responsibility for applying rules in good faith
Minor issues should be resolved sensibly between captains on match night, in the right spirit
Captains should only escalate matters to the Committee when:
- Genuine disagreement exists that cannot be resolved
- A serious breach has occurred
- The spirit of the game has been violated

6.2 Match Result Confirmation & Right to Grieve

Signing the Result Sheet

Both captains must sign the result sheet at the end of every match
By signing, captains confirm they accept the match result as recorded
Signing the result sheet constitutes acceptance of all frame results, player eligibility, and the final score
Signing the result sheet waives the right to later challenge the match result

Exception: Conduct Grievances

Grievances about player conduct, behaviour, or actions during the match may still be raised even if the result sheet has been signed
Examples: abusive behaviour, intimidation, damage to property, serious unsporting conduct

Refusing to Sign

If a captain refuses to sign the result sheet, they must:
1. Notify the Committee of their grievance by midnight on the day following the match (see Section 6.3)
The opposing captain should still sign and submit the result sheet as normal
Refusing to sign does NOT automatically invalidate the result; the Committee will determine the outcome

6.3 Grievance Submission Deadline

Strict Deadline

Grievances regarding match results must be submitted by MIDNIGHT on the day following the match
“Day following” means the calendar day after the match (e.g., match on Tuesday, deadline Wednesday 23:59)
If no grievance is raised by this deadline, the right to challenge any aspect of the match is permanently waived

Conduct Grievances

Conduct and behaviour grievances should still be submitted as soon as possible
Ideally within 48 hours of the incident
Late submissions may be accepted at Committee discretion if there are valid reasons for the delay

Consequence of Missing Deadline

Grievances submitted after the deadline will not be considered
The match result as submitted will stand
No appeals

6.4 Initiating the Grievance Process

Step 1: Declaration in WhatsApp Group

The captain must post a short message in their Divisional WhatsApp group
Message should state clearly: “I wish to initiate the grievance process regarding [match date] against [opponent team]”
NO details of the grievance should be shared in the group
NO arguments, accusations, or discussions in the group

Step 2: Contact from Divisional Representative

The divisional representative will contact the captain directly (phone call, private message, or in person)
Captain will provide full details of the grievance
Captain should provide any evidence: photos, witness statements, result sheets, etc.

Evidence Requirements

Evidence should be clear, factual, and relevant
Photos should be clear and timestamped where possible
Witness statements should include name, team, and contact details of witness
Captains should gather evidence on match night where possible

6.5 Review Process

Stage 1: Divisional Representative Review

The divisional representative will:
- Gather details and evidence from the complaining captain
- Contact the opposing captain for their account
- Collect any additional witness statements or evidence
- Encourage both captains to resolve the issue between themselves where possible
- Assess whether the grievance is valid and substantive

Stage 2: Full Committee Review

If resolution cannot be reached at Stage 1, the divisional representative presents all findings to the full Committee
The Committee will:
- Review all evidence and statements
- Request additional information if required
- Deliberate on the matter
- Make a ruling based on the regulations and spirit of the game

Deliberation

Committee members will recuse themselves if they have a conflict of interest
Decisions made by majority vote
Chair has casting vote if tied

Timeline

The Committee aims to resolve grievances within 7 days of submission
Complex cases may take longer; the Committee will communicate expected timelines

6.6 Decision Communication

Temporary WhatsApp Group

When a decision is ready, the Committee will create a temporary WhatsApp group
Group members: all Committee members and all directly involved parties (both captains minimum)
Group will be set to read-only for non-Committee members

Written Decision

Decision issued as a PDF document posted in the temporary group
Decision will include:
- Summary of the grievance
- Key evidence considered
- The Committee’s ruling
- Reasons for the ruling
- Any sanctions or penalties
- Confirmation that the decision is final

Group Closure

The temporary group will be closed and deleted 24 hours after the decision is posted
Main divisional groups may be placed in read-only mode during this period at Committee discretion

Finality

The Committee’s decision is final and binding
There is no appeals process
Decisions take immediate effect unless otherwise stated

6.7 Vexatious or Frivolous Grievances

Committee Authority

The Committee reserves the right to determine that a grievance is vexatious, frivolous, or made in bad faith
Examples: repeatedly challenging minor issues, raising grievances without evidence, using the process to harass opponents

Sanctions

Teams/captains submitting vexatious grievances may face:
- Written warning
- Fines (£10-£50)
- Suspension of grievance rights for remainder of season
- Other sanctions as appropriate

Genuine Disagreements

The Committee recognizes that genuine disagreements occur
Captains should not be discouraged from raising legitimate grievances
The vexatious grievance provision is for clear abuse of the process only

6.8 Committee Position

Impartiality

The Committee does not take pleasure in dealing with grievances
The Committee acts solely on behalf of the League to enforce its regulations fairly
Decisions are made without prejudice or personal bias

Basis for Decisions

Decisions based on:
- These written regulations as they stand
- The spirit of the game
- Evidence presented
- Fairness to all parties
- Precedent where applicable

Cooperation Expected

Considerable time and thought goes into reaching fair outcomes
The cooperation and understanding of all teams is expected and appreciated
Captains and players should assist the process by providing honest, complete information

PART 7 — FINES & SANCTIONS SCHEDULE

7.1 Financial Penalties

Offence	Fine	Additional Sanction
Playing unregistered player	£10 per player	All frames involving player awarded to opponents
Playing suspended player	£50	All frames involving player awarded to opponents; potential further sanctions
Playing for second team while registered elsewhere	£50	Player suspended; potential expulsion
Fewer than 5 players signed by deadlines	£10	Frame(s) forfeited per Section 4.2
Not ready to start by 20:45	£10	First two frames forfeited
Not ready to start by 21:00	£10	Entire match awarded to opponents (10-0)
Breach of signing-in or doubles declaration rules	£10	Affected frame(s) awarded to opponents
Incorrect frame positions on scorecard	£10	Both frames of affected player awarded to opponents
More than 2 players play two singles	£10	Extra players’ frames awarded to opponents
Missing signatures (first time)	Warning	Must resubmit with signatures
Missing signatures (repeat)	£5	Must resubmit with signatures
Missing frame results	£5	Must resubmit complete
Completely illegible scorecard	£5	Must resubmit legible version
Failure to submit result sheet by 15:00 next day	£5	None (unless deadline missed again)
Failure to submit result sheet by 20:00 Friday	£10	Committee may void/award match
Failure to provide referee when required	£10	Frame awarded to opponents
Referee using phone / not paying attention	£10	Frame awarded to opponents
No usable cue rest provided	£10	None (per occurrence)
HOME team fails to provide official scorecard	£10	Per occurrence; can submit on paper
Player using phone during their own frame	£0	Frame forfeited
Non-attendance at AGM/EGM without notice	£10 per team	None
Non-attendance at 1st delegates meeting	£25 per team	None
Non-attendance at 2nd delegates meeting	£25 per team	1 league point deduction (cumulative: £50 + 1 point if also missed 1st)
Non-attendance at 3rd delegates meeting	Committee discretion	Committee discretion (cumulative with previous)
Failure to return returnable trophy by deadline	£10	Additional £10 per week until returned
Misuse of official communication channels	£10-£50	Warning, removal from group, or suspension
Vexatious or frivolous grievance	£10-£50	Potential suspension of grievance rights
General misconduct / unsporting behaviour	£10-£100	Warning, suspension, or expulsion depending on severity
Serious abuse or violence	Variable	Immediate suspension pending Committee review; likely expulsion
Damage to venue property	Full repair cost	+£20-£100 fine + potential suspension/expulsion

7.2 Non-Financial Sanctions

Warnings

Issued for minor first-time offences or as a caution
Recorded by Committee
Escalation to fines or suspension if behaviour continues

Suspensions

Length determined by Committee based on severity: 1 match to full season
Suspended players cannot play in any matches or competitions
Reasons: serious misconduct, repeated violations, threatening behaviour, cheating, unpaid fines over £30

Point Deductions

Missing 2nd delegates meeting: 1 league point deduction
Missing 3rd delegates meeting: Committee discretion
Point deductions are cumulative with any fines

Expulsion

Permanent removal from the League
Reserved for: violence, serious threats, persistent serious misconduct, bringing League into serious disrepute

Match Forfeiture

Entire match awarded to opponents (10-0)
Applied for: failure to field minimum players, serious rule violations, withdrawn teams

Frame Forfeiture

Individual frames awarded to opponents
Applied for: ineligible players, referee failures, signing-in breaches, phone use during frames, incorrect frame positions

Result Voiding

Match result removed from records entirely
Applied for: mid-season team withdrawals (early in season), unplayable table situations, serious irregularities

7.3 Fine Payment & Enforcement

Payment Deadline: 14 days from issue

Outstanding Fines Limit: No team or player may accrue more than £30 in unpaid fines

Consequences of Non-Payment:

After 14 days unpaid: all team players suspended; team forfeits subsequent fixtures
After 28 days unpaid: team faces potential expulsion; no refund of fees

APPENDICES

Appendix A: Quick Reference - Key Deadlines

Action	Deadline
Players present at venue	20:15
Home team signed in (minimum 5)	20:20
Away team signed in (minimum 5)	20:25
Match must start	20:30
Last chance to start (or forfeit 2 frames + fine)	20:45
Last chance to start (or forfeit match)	21:00
Doubles pairs declared	Before first doubles frame
Result sheet submitted	15:00 next day
Result sheet deadline (£10 fine)	20:00 Friday
Grievance submission (match result disputes)	Midnight day after match
Conduct grievances	48 hours (ideally)
Fine payment	14 days from issue
Competition entry fees	Published deadline (varies)
Player replacement registration	3/4 through season
Return returnable trophies	4 weeks before Finals Night

Appendix B: Frame Forfeit Summary

Situation	Frames Forfeited
Only 5 players available	P2 and S6 (start 2-0 down)
Not ready by 20:45	S1 and S2
Not ready by 21:00	Entire match (10-0)
Playing unregistered player	All frames involving that player
Playing suspended player	All frames involving that player
Player in wrong frame positions (two singles)	Both frames that player played
More than 2 players play two singles	Frames of extra players
Breach of signing-in rules	Affected frame(s)
Failure to provide referee	That frame
Referee not paying attention	That frame
Player uses phone during frame	That frame
Injury to doubles player	That doubles frame

Appendix C: Competition Entry Requirements Summary

Competition	Min. Entries	Final Format	Eligibility Notes
Darren Henshaw Shield	N/A (all teams)	Full match (10 frames)	Full team entries
Alan Pointer Trophy	N/A (one per team)	Race to 4 (best of 7)	Top points scorer from each team
Jeff Fuller Singles	8	Race to 4 (best of 7)	Open to all registered players
Henry Thorpe Pairs	8	Race to 4 (best of 7)	Partners from same team
Pat Little Delegates Cup	N/A	Race to 4 (best of 7)	Team rep or Committee member
Tom McTaggert Trophy	N/A	Race to 4 (best of 7)	One per team; cannot also enter Pat Little
Seniors Cup	8	Race to 4 (best of 7)	50+ years old on competition date
Ladies Cup	8	Race to 4 (best of 7)	Female players only
Young Player Cup	8	Race to 4 (best of 7)	Under 21 on competition date

All competitions require: registered player, 4+ league matches played, entry fee paid, no suspensions, fines under £30.

END OF REGULATIONS

These regulations are issued by the BDPL Committee and take effect from February 2026.

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